Enterprise-grade File Security for Confidential Collaboration

by Gary Mintchell | Apr 21, 2015 | Automation, Data Management, News, Operations Management, Security, Technology

[ Updated] Wherever I go and with whomever I speak, file security in this age of Internet of Things, connected devices, collaboration, and open access is top priority. I just heard about this new company and technology who promises a higher level of file security.

FinalCode Inc., enterprise file security for a connected world, announced global availability of its enterprise-grade file security. By combining a patented approach to make file security processes seamless with the ability to remotely delete files on popular devices, FinalCode allows organizations to gain strong file protection to ensure sensitive information remains protected on devices, content management systems, cloud storage and collaboration channels.

According to Privacy Rights Clearinghouse, nearly 305 million records have been leaked in the U.S. for the past five years due to unintended disclosure, hacking or malware, insiders, and lost or discarded mobile and stationary computing devices. In a connected world of personal and mobile computing, cloud applications, dynamic collaboration and cyberattacks, organizations have limited means available to protect sensitive shared files inside or outside a corporate network, which presents tremendous exposure to data leakage, compliance, reputation and liability risks. One significant challenge is applying strong file security, as sensitive and regulated files are sent, shared and forwarded to unintended or unauthorized users outside trusted computing and content sharing environments. Worse are confidential files inconspicuously exfiltrated by hackers and insiders. Another challenge is how to apply file protection and usage restrictions in a persistent yet easy, seamless and scalable manner that does not impact user experience or impede workflows and collaboration.

“We used to think that even if employees handled files with care, it was impossible to keep them 100 percent safe due to threats of hackers and malware as well as unintentional mishandling – but then we found FinalCode,” said Hiroshi Wada, IT manager of Corporate Planning at Pioneer Service Network Corp. “This software solves all the issues because not only can we encrypt files, but we can easily specify permissions as to who can access the file and what they can do with the file. We also have full audit capability. Furthermore, with FinalCode, we can remotely delete distributed files whenever we want. It was exactly ‘the final’ choice for file security.”

FinalCode addresses data leakage risks by providing the first and last line of sensitive file defense. The solution allows any organization to gain comprehensive protection and granular control over what can be done with files and by whom, inside or outside the firewall perimeter. It delivers strong file security with the flexibility of being application-, device-, storage-, cloud-, content management- and collaboration-agnostic.

Users may simply define file security settings and respective recipients, or have such controls applied automatically through corporate policy. The FinalCode client encrypts the file and the FinalCode server manages keys and permissions. File recipients download a small FinalCode client after secure registration with the FinalCode server in order to have access to and use of the file according to policy.

As FinalCode-protected files are stored, shared and used within and outside collaboration platforms, protection persists with the ability to remotely delete files. In addition, the company’s patented CryptoEase technology streamlines file security and encryption processes without requiring the user to remember passwords, and by dramatically reducing key management overhead, makes FinalCode implementation rapid and scalable.

FinalCode functionality includes:

• Security – AES-256 encryption, standards-based key management, secure key server and global user access management system and persistent protection with application whitelisting and remote file deletion
• Flexibility – readily works with any application, popular devices, file storage, and enterprise and cloud-based content management systems, and across all communication channels: trusted, untrusted, private or public
• Full control – granular file permission and protection settings by owner or through enterprise policy templates: authorized users, duration, open, copy, paste, edit, save, share, print, screen capture, revoke and delete
• Intelligence – comprehensive auditing, pattern tracking, notification and governance across the file usage lifecycle with the means to modify policy settings on-demand or via recipient request
• Rapid deployment – lightweight and efficient agent, extensive directory and infrastructure interoperability, and scalable cloud or on-premise virtual appliance

“While many of the world’s most publicized data leakages are due to access to unprotected files stolen by hackers and insiders, those are only the tip of the iceberg. Millions of business-sensitive files have been exposed by inadvertent emails, lost portable and storage devices, and undocumented transfers of files,” said Gord Boyce, CEO of FinalCode. “Given the dynamics of file sharing and cloud-based collaboration, the risk to sensitive data and intellectual property – such as corporate financials, board materials, customer lists, personally identifiable information (PII), healthcare records, designs and trade secrets – is a substantial exposure. The potential for FinalCode to help organizations extend control of their file security in today’s mobile and cloud connected world is enormous.”

FinalCode is the name for both the file security platform and the newly formed company based in the U.S. that is bringing the solution to the global market. The solution can be implemented as a SaaS, virtual appliance or hybrid, with packages designed to accommodate small-to-medium businesses, government agencies and large global enterprises. The FinalCode platform is generally available with annual subscription pricing starting at $27,000 $25,000, and the FinalCode client, used by file recipients, is available at no charge. Prospective customers and channel partners are invited to take FinalCode for a test drive by registering.